Monday, August 29, 2016

Sea Grant Knauss Host FAQs

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1. When is Placement Week?

Hosts will be asked to participate in presentations and interviews December 5 - 9, 2016.

2. How does a Host apply to the Knauss Fellowship Program?

If you are a current or returning Host Office you can go to our Knauss Positions Database to revise your Host information.

If you are a new Host Office, you must contact the Knauss Program Manager ( to learn more about the program and register as a host.

3. When is the deadline to apply as a host and when are position descriptions due?

Close of Business, Tuesday, November 22, 2016.

4. How are Hosts and Fellows matched, i.e. how does placement work?

Hosts begin the week by presenting a short overview of their office and the fellowship position to the Finalists (Finalists become Fellows once they have been matched with a Host Office). 

Finalists then select Host Offices with whom they will interview. Interview sign up sheets will be emailed to the Host Offices and interviews will ensue until the close of business on Thursday, November 20. 

Hosts will fill out a ranking sheet of Finalists they have interviewed and submit to the Knauss Program Manager by 6:30 a.m. on Friday, December 9, 2016. Those rankings will then be provided to the Finalists. Finalists will choose, following rank order, which Host Office they will commit to. A Finalist may only choose one Host Office. Once a Finalist has chosen a Host Office, that Finalist must cross his/her name off of every other list on which they are ranked. The process continues until everyone has selected a Host Office.

5. Where and when are Host presentations?

Executive: Monday, December 5, 2016 , 8:00 AM to 5:00 PM, at the Consortium for Ocean Leadership

Legislative: TBD

Presentations should last a maximum of 10 minutes (suggested 7 min. plus 3 min. for questions).

6. When does a Host notify the National Sea Grant Office of its available interview dates and times of those interviews?

Close of Business, Wednesday, November 30, 2016.

7. How and when will Hosts be notified which Finalists have signed up for interviews, as well as the specific dates and times?

Executive: Tuesday, December 6, 12:00 PM
Legislative: Tuesday, December 6, 5:00 PM

All hosts will be notified by email.

8. When are interviews during Placement Week?

Executive: Tuesday, December 6, 1:00 PM through Thursday, December 8, 1:30 PM
Legislative: Wednesday, December 7, 9:00 AM through Thursday, December 8, 6:00 PM

Interviews take place at each host's office. Finalists will be provided locations and directions to host offices.

9. When and How does a Host notify the National Sea Grant Office of its ranked Finalists?

Once interviews have been completed, each Host Office must put into rank order (one Finalist per rank) each of the Finalists it interviewed. Find the ranking sheet on the Host Office Resource page.

Each Host Office must email these rankings to by Friday, November 8, 6:30 AM

Failure to email these rankings to the National Sea Grant Office will disqualify a Host Office from consideration to host a Fellow.

10. When and where are Placement Week Evening Activities?

The evening meet and greets are listed in the Placement Week Agendas, found on the Host Office Resources page.

11. When and how will a Host know if it is successful in getting a Fellow?

Each office that is successful will be notified by a phone call or in person from the Fellow directly on the afternoon of Friday, December 9, 2016. The Knauss Program Manager will notify each office that is not successful on the afternoon of Friday, December 9, 2016.

12. How is the fellowship agreement finalized?

Hosts and fellows will sign a Ratification Document that commits the Host and the Fellow jointly to the fellowship program. The fellow will provide the sheet. It is signed by both a Host Office representative, the Fellow, and the Knauss Program Manager. 

Guidance on funds transfer to Sea Grant to support the Fellow will also be provided to Executive Host Offices as part of the Ratification Document.

13. If a Host is successful in getting a Fellow, when does the fellowship begin?

The fellowship dates are February 1, 2017 through January 31, 2018. The start and end dates are flexible so as to accommodate the host and fellow’s schedules. Please consult the program manager ( if you have questions regarding start and end dates.

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