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Host Resources

Thank you for your interest in hosting a Knauss Marine Policy Fellow!
Please use the information below to help you prepare for and recruit your fellow.

Host Prospectus

2018 Knauss Host Application Forms:

Host Placement Week Manuals (coming soon)

Placement Week presentation guidance for Executive host offices only

Interview Availability Forms:

2017 Position Descriptions

2018 Host Office Timeline

 October 25, 2017

 Registration Deadline for Hosts

 November 8, 2017

 Deadline to submit interview availability during Placement Week

 November 13-17, 2017

 Placement Week

 Monday:  Host Office presentations

 Tuesday - Thursday: Interviews with finalists

 Tuesday - Thursday: Evening networking events

 November 17, 2017

 Host Office ranking of finalists due to Sea Grant Fellowship Manager
before 6:30 AM

 Matching process

 Hosts are notified of placements

 February 1, 2018

 Fellowship begins

 March 2, 2018

 Professional Development Plans due to Program Manager

 Summer 2018

 Mid-Year Reviews between host mentor and fellow to discuss progress

 January 31, 2019

 Fellowship ends

Host Office Requirements

The 2018 Host Office Prospectus highlights the requirements to be a host office for the Knauss Fellowship program.  

Hosts will provide an educational opportunity to fellows who will in turn provide substantial and professional contributions to the office. Hosts are expected to involve fellows in substantive issues that contribute to the office’s mission and honor the fellow’s educational and professional developmental goals. This is a professional development program, and hosts are also expected to encourage and allow fellows to attend hearings, lectures, conferences, and workshops as well as attend fellowship functions and participate in field experiences related to office goals and the fellow’s professional interests. 

Host offices will be considered based on the following criteria: 

  • The quality of the fellowship opportunity;
  • The level of educational benefit for the Fellow;
  • The host office’s previous experience working with interns, fellows or other mentoring/educational programs;
  • Executive hosts ONLY: Financial commitment. Executive hosts are required to provide the entire cost of the 12-month fellowship which covers stipend, health insurance reimbursement, and travel costs. For 2018, the cost of hosting an executive fellow is $61,500. These costs are covered by the National Sea Grant Office for Legislative fellows; and/or
  • Executive non-NOAA hosts ONLY: Ability to sign an Interagency Agreement prior to the start of the fellowship on February 1, 2018.

Host offices will be required to fulfill the following: 

  • Participate in Placement Week (November 13-17, 2017), which includes providing a detailed job description for the position, giving a <10-minute presentation about the position to the finalists on Monday, November 13, and providing ample time for interviews throughout the week. 
  •  Sign the required ratification document (see last section), if matched with a fellow. 
  • Maintain contact with the fellow prior to their arrival, including the arrangement of start date and location. 
  • Provide necessary equipment, including a desk, phone, computer, Internet access, and file storage space. Provide general office information and paperwork prior to the fellow’s arrival (e.g., forms for obtaining an ID and starting the security clearance process, information on who to go to for general office support). 
  •  Review office policies including: work hours, time for the fellow to work on outstanding graduate school commitments (if needed), vacation, sick leave, and attendance at fellowship functions, conferences, hearings, and meetings. 
  • Work with the fellow to create and sign off on a Professional Development Plan documenting goals and expectations for the fellowship year. Fellows are allocated funds to be used during the year for degree-related or professional development travel. The amount of funding available to the fellows varies among Sea Grant programs. Executive host offices may provide additional funds (up to $10,00) for office-related travel. 
  • Meet with the Knauss Manager once during the fellowship year to provide feedback on fellow performance. 
  • Allow the fellow broad exposure to the issues and projects of the division/office. This may include meeting with other office staff or participating in joint projects with other offices. 
  • Provide mentorship to the fellow. 
  • Provide feedback to the fellow for their end-of-year report evaluating progress in achieving their Professional Development Plan at the conclusion of the Fellowship. 

Host FAQs

When is Placement Week?

Placement Week is scheduled for November 13-17, 2017. Host offices are required to participate in presentations and interviews scheduled throughout the week.

Hosts begin the week by presenting a short overview of their office and the fellowship position to the Finalists (Finalists become Fellows once they have been matched with a Host Office).

Finalists then select Host Offices with whom they will interview. Interview sign-up sheets will be emailed to the Host Offices and interviews will ensue through Thursday, November 16, 2017.

How does a Host apply to the Knauss Fellowship Program?

All hosts are required to fill out the new Host Request Application Form (coming soon!).  If you need to update anything in the form after submission, please contact oar.sg.fellows@noaa.gov

When is the deadline to apply as a host and submit a position description?

Host request forms are due by October 25th, 2017

When does a Host submit their interview availability for Placement Week?

Hosts need to submit their availability for 30-minute interviews with Knauss finalists throughout Placement Week. Hosts should submit availability by November 10th, 2017; however, host offices will have an opportunity to update their availability on November 13, 2017 after presenting to the finalists.

When and where are Host presentations?

Presentations are limited to a maximum of 10 minutes (suggested 7 min plus 3 min for questions). The National Sea Grant Office will provide a template for presentations. 

Executive Hosts:

Monday November 13, 2017 at NOAA Headquarters in Silver Spring, MD

7:00 am - 6:00 pm, SSMC2 2358

Legislative Hosts: 

Monday November 13, 2017 in the U.S. Capitol 

9:00 am - 12:00 pm, H122 

1:30 pm - 4:30 pm, HC8

When will Hosts know how many Finalists signed up to interview?

Hosts will receive their interview schedule with finalist names via email, by the following days and times:

Executive Hosts:

Tuesday November 14, 2017 by 12:00 pm

Legislative Hosts: 

Monday November 13, 2017  by 6:00 pm

Where and when are interviews held during Placement Week?

Interviews take place at each host's office. Finalists will be provided locations and directions to host offices.

Executive Hosts: 

Tuesday, November 14, 2017,  1:00 pm-6:00 pm

Wednesday, November 15, 2017, 8:00 am - 6:00 pm

Thursday, November 16, 2017, 8:00 am - 4:00 pm

Legislative Hosts: 

Tuesday, November 14, 2017,  12:30 pm-6:00 pm

Wednesday, November 15, 2017, 9:00 am - 6:00 pm

Thursday, November 16, 2017, 9:00 am - 6:00 pm

Call back interviews: Thursday, November 16, 2017 12:30 pm - 5:00 pm

How does a host submit their ranking forms to the Sea Grant office?

Once interviews have been completed, each Host Office must put into rank order (one Finalist per rank) each of the Finalists interviewed by the Host office.  All Host Offices must email these rankings to oar.sg.fellows@noaa.gov by Friday November 17, 2017 by 6:30 am.  Failure to email these rankings to the National Sea Grant Office will disqualify a Host Office from consideration to host a fellow.  

How are Hosts and Finalists matched? How does placement work?

Hosts will fill out a ranking sheet of Finalists they have interviewed and submit to the Knauss Program Manager by 6:30 a.m. on Friday, November 17, 2017. Those rankings will then be provided to the Finalists. Finalists will choose, following rank order, which Host Office they will commit to. A Finalist may only choose one Host Office. Once a Finalist has chosen a Host Office, that Finalist must cross his/her name off of every other list on which they are ranked. The process continues until everyone has selected a Host Office.

When and where are Placement Week Evening Activities?

The evening meet and greets are listed in the Placement Week Agendas, found on the Placement Week page.

When and how will a Host know if it is successful in getting a Fellow?

Each office that is successful will be notified directly via a phone call or in person from the Fellow on the afternoon of Friday, November 17, 2017. The Knauss Program Manager will notify each office that is not successful on the afternoon of Friday, November 17, 2017.

How is the fellowship agreement finalized?

Fellows will be provided with a ratification document, which hosts and fellows will sign on November 17, 2017. The document commits both the Host and the Fellow to the fellowship program. It is signed by a Host Office representative, the Fellow, and the Knauss Program Manager.

Executive Hosts: Guidance on funds transfer to Sea Grant to support the Fellow will also be provided as part of the Ratification Document.

If a Host is successful in getting a Fellow, when does the fellowship begin?

The fellowship dates are February 1, 2018 through January 31, 2019. The start and end dates are flexible so as to accommodate the host and fellow’s schedules. Please consult the program manager (OAR.SG.Fellows@noaa.gov) if you have questions regarding start and end dates.