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Host Resources

Thank you for your interest in hosting a Knauss Marine Policy Fellow!
Please use the information below to help you prepare for and recruit your fellow.

 

NOTE: The National Sea Grant Office recognizes that the global pandemic (COVID-19) has disrupted many aspects of work and personal lives. With the health and safety of our staff, finalists, and hosts in mind, we will continue to follow the guidance of the CDC. The Executive Placement Process will be held VIRTUALLY. As of 8/9/2021, we are still considering all options for the Legislative Placement Process, we will make a final decision in late fall. 

Fellowship Contact Information: Email: oar.sg.fellows@noaa.gov | Phone: 240-507-3712

Documents and Forms for Prospective Host Offices (2022)

***Download names and photos of the 2022 Knauss finalists***

EXECUTIVE:

2022 Executive Placement Process Download Calendar (updated 8/19/2021)

2022 Executive Placement Week Host Webinar (Sept. 13, 2021 from 2:00-3:30) (Recording/Slides)

2022 Knauss Host Application Form (Executive) (PDF Example or Word Fillable) (DUE October 5, 2021)

LEGISLATIVE:

2022 Legislative Placement Week Host Webinar (Dec. 14, 2021 from 12:30-2:00) (Register HERE)

2022 Legislative Placement Process Download Calendar (update 9/24/2021)

2022 Knauss Host Application Form (Legislative) (PDF Example) (DUE TBD)

 

"Get to Know You" Videos: Guide and GoToWebinar 101

Host Prospectus (updated 9/24/2021); Legislative Apendex (coming soon)

Host Office Positions:

  • 2022 Executive Position Descriptions (updated)
  • 2022 Legislative Position Descriptions (updated)
  • 2021 Position Descriptions (For Reference):

Placement Week Presentations:

  • Executive Host Office Presentation Schedule (updated)
  • Legislative Host Office Presentation Schedule (updated)

Interview Availability Forms:

  • Executive Host Office Interview Availability Form (coming soon) -- DUE 10/13/2021
  • Legislative Host Office Interview Availability Form (coming soon)--DUE TBD

Call Back Request Form:

  • Executive Host Call Back Request Form -- (coming soon); DUE 10/22/2021 prior to 5:30 PM EST
  • Legislative Host Call Back Request Form (coming soon)--DUE TBD

Ranking Sheets:

  • Executive Host Office Ranking Sheet --(coming soon) -- DUE 10/26/2021 prior to 6:30 AM EST
  • Legislative Host Office Ranking Sheet (coming soon)--DUE TBD

 

Direct Hire Authority 

With the implementation of the National Sea Grant College Program Amendments Act of 2020, Sea Grant Knauss Fellows are eligible for Direct Hire. The NOAA interpretation of this law can be found in hiring bulletin HRGB#1004. Sea Grant has created this ONE PAGER to help explain how the DHA may be used at NOAA. We encourage all partner agencies to consider the use of the DHA! 

2022 Executive Host Office Timeline

 September 13, 2021 (2:00-3:30 EST)  Perspective host webinar (Register HERE
 *Note this will be recorded*
 September 7-16, 2021  Host office "get to know us" video recording

 October 5, 2021

 Registration Deadline for Hosts

 October 13, 2021

 Deadline to submit presentations and interview availability during Placement Week

 October 13-27, 2021

 Placement Process

 Wednesday/Thursday (13/14):  Host Office presentations

 Monday (18): Interviews scheduled and provided to hosts

 Tuesday - Friday (19-22): Interviews with finalists

 Friday (22): Submit up to five finalists for Call Backs

 Monday (25): Call backs

 Tuesday (26): Host Office ranking of finalists due to Sea Grant Fellowship Manager before 6:30 AM on October 26 (oar.sg.fellows@noaa.gov) and Matching Process

 Wednesday (27): Notification

 Thursday (28): Return Ratification

 February 1, 2022

 Fellowship begins

 February 1-2, 2022  Mandatory Knauss Orientation (Fellows Only)

 March 2022

 Professional Development Plans due to Program Manager

 Summer 2022

 Mid-Year Reviews between host mentor and fellow to discuss progress

 January 31, 2023

 Fellowship ends

 

2022 Legislative Host Office Timeline

 
 December 14, 2021  Perspective Host Webinar (register HERE). *Note this will be recorded.
 Dec. 14, '21-Jan. 5, '22 Host office "get to know us" video recording

 January 5, 2022

 Registration Deadline for Hosts

 January 7, 2021

 Deadline to submit interview availability during Placement Week

 January 11-21, 2022

 Placement Week

 Tuesday (11):  Host Office presentations

 Tuesday - Thursday (18-20): Interviews with finalists

 Thursday (20): "Office Hours"

 Friday (21) (morning): Call Backs

 January 21, 2022

 Host Office ranking of finalists due to Sea Grant Fellowship Manager
before 12:30 PM EST

 Matching process

 Hosts are notified of placements

 February 1, 2022

 Fellowship begins

 February 1-2, 2022  Mandatory Knauss Orientation (Fellows Only)

 March 2022

 Professional Development Plans due to Program Manager

 Summer 2022

 Mid-Year Reviews between host mentor and fellow to discuss progress

 January 31, 2023

 Fellowship ends

Host Office Requirements

The 2022 Host Office Prospectus (coming soon) highlights the requirements to be a host office for the Knauss Fellowship program.  

Hosts will provide an educational opportunity to fellows who will in turn provide substantial and professional contributions to the office. Hosts are expected to involve fellows in substantive issues that contribute to the office’s mission and honor the fellow’s educational and professional developmental goals. This is a professional development program, and hosts are also expected to encourage and allow fellows to attend hearings, lectures, conferences, and workshops as well as attend fellowship functions and participate in field experiences related to office goals and the fellow’s professional interests. 

Host offices will be considered based on the following criteria: 

  • The quality of the fellowship opportunity;
  • The level of educational benefit for the Fellow;
  • The host office’s previous experience working with interns, fellows or other mentoring/educational programs;
  • Executive hosts ONLY:
    • Financial commitment. Executive hosts are required to provide the entire cost of the 12-month fellowship which covers stipend, health insurance reimbursement, and travel costs. For 2022, the cost of hosting an executive fellow is $75,000.
    • For office related travel hosts have the option to add an additional $15,000 to the grant. Please let the National Sea Grant Office know if you plan to add additional funds.
  • Legislative hosts ONLY:
    • These costs are covered by the National Sea Grant Office.
    • All travel (professional development or office related) will be funded by the grant.
  • Executive non-NOAA hosts ONLY: Ability to sign an Interagency Agreement prior to the start of the fellowship on February 1, 2022.

Host offices will be required to fulfill the following: 

  • Participate in Placement Week (Exec: October 13-27, 2021; Leg: January, 2022), which includes providing a detailed job description for the position, developing a 3 minute video highlighting the character of the office giving a <7-minute presentation about the position to the finalists on Wednesday/Thursday, October 13/14 (Exec) or TBD (Leg), and providing ample time for interviews throughout the week. 
  •  Sign the required ratification document if matched with a fellow. 
  • Maintain contact with the fellow prior to their arrival, including the arrangement of start date and location. 
  • Provide necessary equipment, including a desk, phone, computer, Internet access, and file storage space. Provide general office information and paperwork prior to the fellow’s arrival (e.g., forms for obtaining an ID and starting the security clearance process, information on who to go to for general office support). 
  •  Review office policies including: work hours, time for the fellow to work on outstanding graduate school commitments (if needed), vacation, sick leave, and attendance at fellowship functions, conferences, hearings, and meetings. 
  • Work with the fellow to create and sign off on a Professional Development Plan documenting goals and expectations for the fellowship year. Fellows are allocated funds to be used during the year for degree-related or professional development travel. The amount of funding available to the fellows varies among Sea Grant programs. Executive host offices may provide additional funds (up to $15,000) for office-related travel. 
  • Meet with the Knauss Manager once during the fellowship year to provide feedback on fellow performance. 
  • Complete a 6-month and end of year review with the fellow.
  • Allow the fellow broad exposure to the issues and projects of the division/office. This may include meeting with other office staff or participating in joint projects with other offices. 
  • Provide mentorship to the fellow. 
  • Provide feedback to the fellow for their end-of-year report evaluating progress in achieving their Professional Development Plan at the conclusion of the Fellowship. 

Host FAQs

When is Placement Week?

The placement process is scheduled for October 13-27, 2021 (Exec) or January TBD, 2022 (Leg). Host offices are required to participate in presentations and interviews scheduled throughout the full process.

Hosts begin the process by presenting a short overview of their office and the fellowship position to the Finalists (Finalists become Fellows once they have been matched with a Host Office).

Finalists then select Host Offices with whom they will interview. Interview sign-up sheets will be emailed to the Host Offices and interviews will ensue through Friday, October 22, 2021 (Exec) or January TBD, 2022 (Leg).

How does a Host apply to the Knauss Fellowship Program?

All hosts are required to fill out the new Host Request Application Form (coming soon!).  If you need to update anything in the form after submission, please contact oar.sg.fellows@noaa.gov

When is the deadline to apply as a host and submit a position description?

Host request forms are due by October 5, 2021 (Exec) or January TBD, 2022 (Leg)

What are "Get to Know You" Videos?

These videos are meant to be an opportunity for you to show the non-work side of your office. Be creative and have fun with them. Invite those who you expect to be involved in the interviews or with the fellows to join. Feature you dogs, cats, paintings, musical talents, shell collection ect.. We do encourage you to think outside the box, however, please keep these videos safe for work!

All videos will be available to the respective finalists cohort. The National Sea Grant Office will be hosting recording sessions from September 7-16, 2021 (Exec) and January 1TBD, 2022 (Leg). These recording sessions should take no more than 15-minutes. We do ask that you come prepared with a script or well laid out plan.

The finalists will be asked to make similar videos that will be available to hosts throughout the process. 

When does a Host submit their interview availability for Placement Week?

Hosts need to submit their availability for 30-minute interviews with Knauss finalists throughout Placement Week. Hosts should submit availability by October 13, 2021 (Exec) or January TBD, 2022 (Leg). If you need to update your availability you must notify oar.sg.fellows@noaa.gov by October 18, 2021 (Exec) or January TBD, 2022 (Leg) at 12:00 pm NOON EST.

When and where are Host presentations?

Presentations are limited to a maximum of 7 minutes (suggested 6 min plus 1 min for questions). The National Sea Grant Office will provide a template for presentations. All presentations will either be recorded ahead of time or presented virtually.

Executive Hosts:

Wednesday/Thursday October 13/14, 2021. Presentations will be given between 12:00 pm-6:00 pm EST virtually via GoToWebinar.

Legislative Hosts: 

Monday, January TBD, 2022. Presentations will be given between 9:00 am-1:00 pm EST virtually via GoToWebinar.

When will Hosts know how many Finalists signed up to interview?

Hosts will receive their interview schedule with finalist names via email. The host office will be expected to schedule their interviews using their preferred virtual communication platform.

Executive Hosts:

Friday, October 15, 2021 by 4:30 pm EST

Legislative Hosts: 

TBD

Where and when are interviews held during Placement Week?

Interviews take place virtually. Each host office will be able to use the platform of their choice. We prefer that all interviews are conducted with both audio and video.

Executive Hosts: **All times are eastern** **Note that due to the virtual nature of placement week, we are leaving ample time for interviews. Please be respectful of those in different time zones.

Tuesday, October 19, 2021, 9:00 pm - 6:00 pm

Wednesday, October 20, 2021, 9:00 am - 6:00 pm

Thursday, October 21, 2021, 9:00 am - 6:00 pm

Friday, October 22, 2021, 9:00 am - 4:00 pm

Call back interviews: Monday October 25, 2021 12:30 pm - 6:00 pm

Legislative Hosts: **All times are Eastern**

TBD

How does a host submit their ranking forms to the Sea Grant office?

Once interviews have been completed, each Host Office must put into rank order (one Finalist per rank) each of the Finalists interviewed by the Host office.  All Host Offices must email these rankings to oar.sg.fellows@noaa.gov by Tuesday, October 26, 2021 (Exec) by 6:30 am or TBD, 2022 (Leg) by 12:30 pm.  Failure to email these rankings to the National Sea Grant Office will disqualify a Host Office from consideration to host a fellow. We encourage hosts to rank everyone they interviewed.

How are Hosts and Finalists matched? How does placement work?

Hosts will fill out a ranking sheet (Excel) of Finalists they have interviewed and submit to the Knauss Program Manager by Tuesday, October 26, 2021 (Exec) by 6:30 am or TBD, 2022 (Leg) by 12:30 pm. Placement decisions for both the executive and legislative classes are ultimately made by a matching algorithm. The algorithm is for two-sided matching markets - so it takes into account both the preference of the hosts and the fellows and produces ‘stable’ matches. This algorithm is most famously used in the National Resident Matching Program - used to match medical residents with hospitals (aka many-to-one" matching).

When and where are Placement Week Evening Activities?

Due to the current global pandemic (COVID-19) Evening Activities have been suspended for the 2022 placement process.

When and how will a Host know if it is successful in getting a Fellow?

Each office that is successful will be notified directly via a phone call or in person from the Fellow on the afternoon of Wednesday, October 27, 2021 (Exec) or TBD, 2022 (Leg). The Knauss Program Manager will notify each office that is not successful on the afternoon of the respective days.

How is the fellowship agreement finalized?

Fellows will be provided with a ratification document, which hosts and fellows will sign on Wednesday October 27, 2021 (Exec) or TBD 2022 (Leg). The document commits both the Host and the Fellow to the fellowship program. It is signed by a Host Office representative, the Fellow, and the Knauss Program Manager.

Executive Hosts: Guidance on funds transfer to Sea Grant to support the Fellow will also be provided as part of the Ratification Document.

If a Host is successful in getting a Fellow, when does the fellowship begin?

The fellowship dates are February 1, 2022 through January 31, 2023. The start and end dates are flexible so as to accommodate the host and fellow’s schedules. Please consult the program manager (OAR.SG.Fellows@noaa.gov) if you have questions regarding start and end dates.