When is Placement Week?
The placement process is scheduled for October 15-28, 2020 (Exec) or January 25-29, 2021 (Leg). Host offices are required to participate in presentations and interviews scheduled throughout the full process.
Hosts begin the process by presenting a short overview of their office and the fellowship position to the Finalists (Finalists become Fellows once they have been matched with a Host Office).
Finalists then select Host Offices with whom they will interview. Interview sign-up sheets will be emailed to the Host Offices and interviews will ensue through Friday, October 23, 2020 (Exec) or Thursday, January 28, 2021 (Leg).
How does a Host apply to the Knauss Fellowship Program?
All hosts are required to fill out the new Host Request Application Form (coming soon!). If you need to update anything in the form after submission, please contact email@example.com
When is the deadline to apply as a host and submit a position description?
Host request forms are due by September 23, 2020 (Exec) or January 13, 2021 (Leg)
What are "Get to Know You" Videos?
These videos are meant to be an opportunity for you to show the non-work side of your office. Be creative and have fun with them. Invite those who you expect to be involved in the interviews or with the fellows to join. Feature you dogs, cats, paintings, musical talents, shell collection ect.. We do encourage you to think outside the box, however, please keep these videos safe for work!
All videos will be available to the respective finalists cohort. The National Sea Grant Office will be hosting recording sessions from September 14-18, 2020 (Exec) and January 11-13, 2021 (Leg). These recording sessions should take no more than 15-minutes. We do ask that you come prepared with a script or well laid out plan.
The finalists will be asked to make simmilar videos that will be avaible to hosts throughout the process.
When does a Host submit their interview availability for Placement Week?
Hosts need to submit their availability for 30-minute interviews with Knauss finalists throughout Placement Week. Hosts should submit availability by October 14, 2020 (Exec) or January 21, 2021 (Leg). If you need to update your availability you must notify firstname.lastname@example.org by October 19, 2020 (Exec) or January 25, 2021 (Leg) at 12:00 pm NOON EST.
When and where are Host presentations?
Presentations are limited to a maximum of 10 minutes (suggested 7 min plus 3 min for questions). The National Sea Grant Office will provide a template for presentations. All presentations will either be recorded ahead of time or presented virtually.
Thursday/Friday October 15/16, 2020. Presentations will be given between 12:00 pm-6:00 pm EST virtually via AdobeConnect.
Monday, January 25, 2021. Presentations will be given between 9:00 am-1:00 pm EST virtually via AdobeConnect.
When will Hosts know how many Finalists signed up to interview?
Hosts will receive their interview schedule with finalist names via email. The host office will be expected to schedule their interviews using their preferred virtual communication platform.
Monday October 19, 2020 by 3:00 pm EST
Monday January 24, 2021 by 6:00 pm EST
Where and when are interviews held during Placement Week?
Interviews take place virtually. Each host office will be able to use the platform of their choice. We prefer that all interviews are conducted with both audio and video.
Executive Hosts: **All times are eastern** **Note that due to the virtual nature of placement week, we are leaving ample time for interviews. Please be respectful of those in different time zones.
Tuesday, October 20, 2020, 9:00 pm - 6:00 pm
Wednesday, October 21, 2020, 9:00 am - 6:00 pm
Thursday, October 22, 2020, 9:00 am - 6:00 pm
Friday, October 23, 2020, 9:00 am - 4:00 pm
Call back interviews: Monday October 26, 2020 12:30 pm - 6:00 pm
Legislative Hosts: **All times are Eastern**
Tuesday, January 26, 2021 9:00 am - 6:00 pm
Wednesday, January 27, 2021, 9:00 am - 6:00 pm
Thursday, January 28, 2021, 9:00 am - 12:00 pm
Call back interviews: Friday, January 29, 2021 9:00 am -12:30 pm
How does a host submit their ranking forms to the Sea Grant office?
Once interviews have been completed, each Host Office must put into rank order (one Finalist per rank) each of the Finalists interviewed by the Host office. All Host Offices must email these rankings to email@example.com by Tuesday October 27, 2020 (Exec) by 6:30 am or Friday January 29, 2021 (Leg) by 12:30 pm. Failure to email these rankings to the National Sea Grant Office will disqualify a Host Office from consideration to host a fellow. We encourage hosts to rank everyone they interviewed.
How are Hosts and Finalists matched? How does placement work?
Hosts will fill out a ranking sheet (GOOGLE FORM) of Finalists they have interviewed and submit to the Knauss Program Manager by Tuesday October 27, 2020 (Exec) by 6:30 am or Friday January 29, 2021 (Leg) by 12:30 pm. Placement decisions for both the executive and legislative classes are ultimately made by a matching algorithm. The algorithm is for two-sided matching markets - so it takes into account both the preference of the hosts and the fellows and produces ‘stable’ matches. This algorithm is most famously used in the National Resident Matching Program - used to match medical residents with hospitals (aka many-to-one" matching).
When and where are Placement Week Evening Activities?
Due to the current global pandemic (COVID-19) Evening Activities have been suspended for the 2021 placement process.
When and how will a Host know if it is successful in getting a Fellow?
Each office that is successful will be notified directly via a phone call or in person from the Fellow on the afternoon of Tuesday/Wednesday October 27/28 (Exec) or Friday, January 29, 2021 (Leg). The Knauss Program Manager will notify each office that is not successful on the afternoon of the respective days.
How is the fellowship agreement finalized?
Fellows will be provided with a ratification document, which hosts and fellows will sign on Tuesday/Wednesday October 27/28 (Exec) or Friday, January 29, 2021 (Leg). The document commits both the Host and the Fellow to the fellowship program. It is signed by a Host Office representative, the Fellow, and the Knauss Program Manager.
Executive Hosts: Guidance on funds transfer to Sea Grant to support the Fellow will also be provided as part of the Ratification Document.
If a Host is successful in getting a Fellow, when does the fellowship begin?
The fellowship dates are February 1, 2021 through January 31, 2022. The start and end dates are flexible so as to accommodate the host and fellow’s schedules. Please consult the program manager (OAR.SG.Fellows@noaa.gov) if you have questions regarding start and end dates.