Frequently Asked Questions
Who is required to submit publications to the Sea Grant Collection?
All state Sea Grant programs are required to submit publications to the Sea Grant Collection for archival in either the NOAA Institutional Repository or the NOAA Library Catalog. The state Sea Grant staff responsible for publication reporting should complete the submission steps above for all relevant publications.
Do I need to submit a hard copy of my publications?
Sea Grant programs are no longer required to submit hard copies of documents. Digital copies should be submitted following the procedures above.
What if I cannot obtain the final accepted version of a manuscript?
The final accepted ("post-refereed") manuscript is the ideal version to submit to the Sea Grant Collection. However, if you are unable to obtain this version or are unsure if your version is the correct one, please proceed with your submission, and the NOAA Library staff will reach out if there is an issue.
Does my publication need to be Section 508 Compliant?
Section 508 of the U.S. Workforce Rehabilitation Act of 1973 mandates that all electronic and information technology developed, procured, maintained, or used by the federal government be accessible to people with disabilities, including employees and members of the public.
All publications submitted to the Sea Grant Collection should be Section 508 Compliant. Most peer-reviewed accepted manuscripts and published articles in their final form are Section 508 Compliant. If you are unsure whether your publication is compliant, or you require assistance, please proceed with your submission(s) and a NOAA librarian will work with you to ensure publication accessibility. Please see the above "Section 508 Resources" for additional information.
What kinds of documents are accepted into the Sea Grant Collection?
Peer-reviewed journal articles are accepted to the Sea Grant Collection and housed in the NOAA Institutional Repository. Other publications that are accepted include program reports, strategic/program documents manuals/handbooks/guidelines, annual/biennial reports, survey/evaluation reports, technical reports, educational materials, maps/atlases/charts, Sea Grant-authored books, bibliographies, newsletters, conference proceedings/workshops, and theses/dissertations. View a list of examples of accepted publications.
What if I have other kinds of materials I want to submit (i.e. fact sheets, posters, brochures, directories, etc.)?
Documents excluded from the list above should be submitted as a batch to the NSGO using the "Sea Grant Documents Submission" process. These documents will be held and recorded by the National Sea Grant Office and will not be made accessible to the public. Sea Grant Programs should utilize their own platforms to make such documents available to local audiences. Please note this is an interim procedure for FY2022 as the NSGO determines how best to manage material that cannot be accepted to the NOAA Library.
How can I find publications linked to my Sea Grant Program?
Navigate to the Sea Grant Collection in the NOAA Library Catalog. On the left hand column, narrow down results by "NOAA Program & Office," (click "More" if your program does not immediately appear).
For additional questions on submitting publications to the Sea Grant Collection, please contact firstname.lastname@example.org (email)